How do I protect email sensitive information?

Use the “Bcc” (blind carbon copy) line for large numbers of recipients. This protects the email addresses of the recipients by hiding them and makes your email easier to read. Delete email and attachments when you no longer need them. Emails containing sensitive information should be deleted securely.

What is the safest way to email sensitive documents?

Use an Online Encrypted Email Service. The first method to send sensitive information via email is to ditch the woefully unsecured Gmail, YahooMail!, Outlook or Apple Mail and replace them with a more secure online encrypted email service.

What is a good way to protect sensitive information via email select one?

Encrypt your email. The best way to keep your private email away from prying eyes and hackers is to use encryption. Encryption protects your private email by jumbling up your messages, making them impossible to decipher unless you explicitly authorize someone to read them.

Is email secure for sensitive data?

The truth is that email is not a secure channel for sending information. Therefore, you should never send sensitive data or information in an email, whether written in the body or as an attachment. “Email by default is not and was never intended to be a secure mechanism for sending sensitive data,” says Dr.

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How can the contents of an email be protected?

Email encryption involves encrypting, or disguising, the content of email messages in order to protect potentially sensitive information from being read by anyone other than intended recipients. Email encryption often includes authentication.

How do I encrypt my email?

Encrypt a single message

  1. In message that you are composing, click File > Properties.
  2. Click Security Settings, and then select the Encrypt message contents and attachments check box.
  3. Compose your message, and then click Send.

How do I send documents securely via email?

Staff Email – Sending secure email attachments

  1. Click the File tab.
  2. Click Info.
  3. Click Protect Document, and then click Encrypt with Password.
  4. In the Encrypt Document box, type a password, and then click OK.
  5. In the Confirm Password box, type the password again, and then click OK.

How do you handle sensitive information or records online?

Store digital information with care.

  1. Use secure servers, including cloud storage.
  2. Encrypt (or hash) client passwords.
  3. Regularly update passwords. …
  4. Keep security software up-to-date. …
  5. Be aware of software vulnerabilities.
  6. Control USB access.
  7. Back up information in a secure place.

How can I protect my confidential information online?

6 Ways to Protect Your Personal Information Online

  1. Create strong passwords. …
  2. Don’t overshare on social media. …
  3. Use free Wi-Fi with caution. …
  4. Watch out for links and attachments. …
  5. Check to see if the site is secure.

Why is email not safe?

No encryption: Email is inherently an insecure method of communication. All mail is sent through Simple Mail Transfer Protocol (SMTP), which does not use encryption or authentication. … Email sent through SMTP can be accessed by outsiders due to the lack of security protocols.

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How do you send sensitive information via email?

Send messages & attachments confidentially

  1. On your computer, go to Gmail.
  2. Click Compose.
  3. In the bottom right of the window, click Turn on confidential mode . Tip: If you’ve already turned on confidential mode for an email, go to the bottom of the email, then click Edit.
  4. Set an expiration date and passcode. …
  5. Click Save.

Should I encrypt my emails?

Encrypting email can significantly lower the chances of a hacker gaining access to the sensitive data within your emails. If they employ a combination of message-level encryption with Transport Layer Security (TLS), users can encrypt both the message and the channel used to send it to the recipient.