Records should be factually accurate, relevant, up to date and auditable. They should support monitoring, risk-assessment and planning for children and enable informed and timely referrals to be made when necessary. A well maintained chronology is a fundamental part of good record keeping.
What should be included in an accurate record of safeguarding concerns?
Good case recording includes a record of:
- work that has been undertaken;
- actions, and reasons for those actions;
- decisions, and reasons for those decisions;
- progress adults make towards their desired outcomes;
- views of the adult and their carers;
- the adult’s life history;
- professional assessment and analysis of risk.
When recording a child protection concern Why is it important?
3.1 The child protection file should contain all reports, notes and correspondence referring to a child. This should be kept in one secure place e.g. a locked filing cabinet in the Head’s/ Designated Person’s office. Files on extended family members should be kept together and cross-referenced.
How concerns or incidents should be recorded and reported?
Reporting a concern or incident
- Make a written record. To ensure that information is as helpful as possible, a detailed record should always be made at the time of the disclosure/concern. …
- Report it. ALL suspicions and allegations must be reported appropriately. …
- Be confidential.
What information should be recorded about a child?
Other professionals and partner agencies providing information/reports should be made aware that information provided by them may well be included on the child’s file and that this could be accessed by them.
What is a record of concern?
The recording of a concern creates a confidential record which should be kept secure in accordance with the school’s data protection policy. It is advisable that concerns, particularly for those that seem to indicate the possibility of abuse or neglect, be recorded on a standardised form.
What is a child protection record?
These are records which relate to concerns about a child’s welfare and safety, and/or concerns about possible risks posed by people working or volunteering with children.
What are the 3 basic principles for safeguarding information?
Ensure all staff understand the basic principles of confidentiality, data protection, human rights and mental capacity in relation to information-sharing.
What must be captured in the record of a safeguarding disclosure or event?
You should include details of the information you shared, who you shared it with and why. You should also include whether consent was given and, if so, who gave it. If you share confidential information with or without consent, you must record the reasons for your decision.
Why is it important to report and record concerns in relation to safeguarding?
Communication is essential. The way that you or your organisation document and keep records can make all the difference. Whether through individual log books or shift reports, sharing information can build a picture that could help identify poor practice or abuse.
How do you record a child’s disclosure?
Record: Make some very brief notes at the time and write them up in detail as soon as possible. Do not destroy your original notes in case they are required by Court. Record the date, time, place, words used by the child and how the child appeared to you – be specific.
When making a record of what the child has said your record should?
6. Records should be factual, using the child’s own words in cases where a disclosure is made. Professional opinion can be given, but needs to be supported by stating the facts and observations upon which the opinions are based.
What is child protection in relation to safeguarding?
Child protection is part of the safeguarding process. It focuses on protecting individual children identified as suffering or likely to suffer significant harm. This includes child protection procedures which detail how to respond to concerns about a child.
How can we protect children’s information in childcare?
Keep written information in a safe place.
Personal information should not be left laying around for other parents or staff members to see. Keep information about the children in a safe place out of the way of prying eyes. Some information (such as social security numbers) should be in a locked file cabinet or office.